Job Description

Since 1973, Pieros Construction Co., a Tecta America company, has been your trusted partner for commercial and industrial roof repairs and replacements. We offer thorough on-site evaluations with detailed, budget-conscious recommendations that consider existing conditions, local building codes, and future property plans—giving you the insights needed to make the best decision for your roof.

We are seeking a Administrative Assistant for our Somerville location.

The Administrative Assistant will provide comprehensive administrative support to all departments, especially sales, regarding the day-to-day operations of the Somerville, NJ facility. Serve as a resource for the Operating Unit President by providing information, answering questions, and assisting with administrative projects as needed. Additionally, offer administrative support for contract management, ensuring documentation is properly handled and deadlines are met.

Job Functions (include):

• Plan, organize, and establish objectives and goals for projects assigned.
• Perform general administrative functions related to sales estimates, including quotes and responding to administrative needs of the office.
• Review and process contracts. Assisting with contract preparation, review, and tracking
• Handle confidential, non-routine information, maintaining confidentiality with a high level of integrity
• Coordinate orientation efforts and assist in the onboarding of new hires
• Coordinate with Accounts Payable/Receivable on administrative projects as required
• Develop periodic reporting tools and deliver ad hoc reports as needed
• Operate multi-line phone system and greet front office visitors
• Make travel arrangements as needed
• Create and prepare visual presentations as required
• Prepare expense reports
• Maintain common areas including conference rooms, reception area, kitchen
• Maintain office supply inventory and order new supplies
• Responsible for office equipment (copiers, fax) operation and maintenance
• Sort and distribute incoming mail
• Update and maintain company directory
• Responds to building maintenance requests
• Perform other related duties as assigned  

Knowledge, Skills & Experience:

• High School Diploma or equivalent
• 2 years of administrative support in a construction office environment preferred
• Knowledge of office-related practices and procedures
• Solid knowledge of Microsoft Office Suite (including Outlook, Excel & Word) with strong attention to detail.
• Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates
• Proficiency with Microsoft Word and Excel, including strong attention to detail

Pieros Construction Co., Tecta America offers a comprehensive benefits package including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, etc. 

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